Remote arenaflex Data Entry & Accounts Payable Specialist – Full‑Time, $24/hr, Hybrid Austin, TX

About arenaflex

arenaflex is a fast‑growing, technology‑driven organization that empowers businesses to streamline their financial operations and unlock new efficiencies. With a focus on innovative solutions, arenaflex serves a diverse portfolio of clients ranging from emerging startups to established enterprises across multiple industries. Our mission is to transform routine financial processes into strategic assets, enabling our partners to concentrate on growth while we handle the details that keep their operations humming.

At arenaflex, we believe that great work happens when talented individuals are given the freedom to innovate, the tools to succeed, and a supportive community that celebrates both small wins and major milestones. Our culture blends high performance with genuine care for each employee’s personal and professional development. Whether you’re joining us from a bustling city office or from the comfort of your home, you’ll be part of a collaborative team that values curiosity, integrity, and continuous improvement.

Role Overview

We are seeking a detail‑oriented, self‑motivated Accounts Payable Specialist to join our Remote Data Entry team. This position plays a critical role in maintaining the accuracy and timeliness of our vendor invoicing processes, supporting the broader finance function, and ensuring compliance with regulatory requirements. The successful candidate will work closely with the Accounts Payable Manager, senior bookkeepers, auditors, and internal stakeholders across all arenaflex divisions.

This is a full‑time, hybrid role based in Austin, Texas, with the flexibility to work remotely for the majority of the week. The position offers a competitive hourly rate of $24 and a comprehensive benefits package designed to support your health, wealth, and well‑being.

Key Responsibilities

• Accurately enter vendor invoices and purchase orders into the SAP system, ensuring proper coding and matching to purchase requisitions.
• Monitor the AP email inbox, download incoming invoices, and respond to vendor inquiries in a timely and professional manner.
• Perform bi‑weekly reviews of SAP reports (GRIR and MRBR) to verify that invoices are posted correctly and on schedule.
• Prepare and file 1099 reporting, confirming that all vendors have up‑to‑date tax documentation (W‑9 forms) on file.
• Collaborate with internal stakeholders—including procurement, finance, and compliance teams—to resolve invoice discrepancies and expedite payment cycles.
• Maintain a high level of accuracy in general ledger coding and ensure that all transactions align with company policies.
• Provide exceptional vendor support, addressing questions, resolving issues, and fostering strong relationships with external partners.
• Assist with ad‑hoc projects and process‑improvement initiatives, contributing ideas that enhance efficiency and reduce manual effort.
• Track invoice aging and assist in the month‑end close process, ensuring that all payable items are accounted for.
• Support the AP team’s daily operations, allocating approximately 60% of time to invoice processing, 30% to vendor communication, and 10% to exception handling and continuous‑improvement tasks.

Essential Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 0–2 years of relevant experience in accounts payable, preferably within a high‑volume, fast‑paced environment.
• Technical Skills: Proficiency with Microsoft Office Suite (Excel, Word, Outlook). Experience with SAP or similar ERP systems is preferred but not required.
• Attention to Detail: Demonstrated ability to handle high‑volume data entry with obsessive accuracy.
• Communication: Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.
• Organizational Ability: Proven track record of meeting deadlines, managing multiple priorities, and maintaining a systematic approach to routine tasks.
• US Work Authorization: Must be authorized to work in the United States.

Preferred Qualifications & Additional Skills

• Previous experience in a retail or distribution environment, where rapid invoice processing is essential.
• Familiarity with 1099 reporting and tax documentation requirements.
• Exposure to automated AP workflows, such as electronic invoicing (e‑invoicing) platforms.
• Ability to identify process inefficiencies and propose actionable improvements.
• Strong problem‑solving mindset, with a willingness to take ownership of complex issues until resolution.
• Excellent interpersonal skills, enabling effective collaboration with cross‑functional teams and external partners.

Core Skills & Competencies

• Data Accuracy: Commitment to entering information precisely and verifying data integrity.
• Time Management: Ability to prioritize tasks, meet strict deadlines, and handle peak periods without sacrificing quality.
• Technology Savvy: Comfort navigating ERP systems, spreadsheets, and digital communication tools.
• Customer Service Orientation: Proactive approach to vendor support, ensuring a positive experience for all external partners.
• Team Collaboration: Works well within a distributed team, sharing knowledge and supporting peers.
• Continuous Learning: Eagerness to stay current with industry best practices, regulatory changes, and emerging AP technologies.

Career Growth & Learning Opportunities

arenaflex is committed to investing in the growth of its employees. As an Accounts Payable Specialist, you will have access to a structured development path that includes:

• Mentorship from senior finance leaders and exposure to strategic financial initiatives.
• Training programs on advanced SAP functionalities, data analytics, and process automation.
• Opportunities to transition into senior AP roles, financial analysis, or broader finance operations.
• Cross‑departmental projects that broaden your business acumen and expand your professional network.
• Support for certifications such as Certified Accounts Payable Professional (CAPP) or SAP Financial Accounting (FI) credentials.

Compensation, Perks & Benefits

We offer a competitive hourly wage of $24, complemented by a comprehensive benefits package that includes:

• Health, dental, and vision insurance with employer contributions.
• 401(k) retirement plan with company match.
• Paid time off (PTO) and flexible holiday schedule.
• Remote‑work stipend for home office setup and internet expenses.
• Professional development budget for courses, certifications, and conferences.
• Employee assistance program (EAP) and wellness resources.
• Regular team‑building events, both virtual and in‑person, to foster community.

Work Environment & Culture at arenaflex

Our hybrid model blends the best of both worlds: you’ll spend part of your week in our modern Austin office—where you can collaborate face‑to‑face with teammates—and the remainder working from home, enjoying the flexibility that modern professionals expect. arenaflex promotes an inclusive culture where every voice is heard, ideas are welcomed, and diversity is celebrated.

Key cultural pillars include:

• Innovation: We encourage creative problem‑solving and reward initiatives that drive efficiency.
• Integrity: Ethical conduct and transparency are non‑negotiable in all our interactions.
• Collaboration: Cross‑functional teamwork is at the heart of our success, and we provide tools that make remote collaboration seamless.
• Growth Mindset: Continuous learning is embedded in our daily routines, from lunch‑and‑learn sessions to mentorship circles.
• Work‑Life Balance: Flexible scheduling and generous PTO ensure you can recharge and maintain a healthy personal life.

Application Process

If you are a meticulous, proactive professional who thrives in a dynamic finance environment and is eager to contribute to a forward‑thinking organization, we want to hear from you. To apply, click the link below, submit your resume, and include a brief cover letter highlighting your relevant experience and why you’re excited about joining arenaflex.

Apply Job!

Join arenaflex Today

At arenaflex, your work will directly impact the financial health of our clients and the efficiency of our internal operations. You’ll be part of a supportive team that values precision, accountability, and continuous improvement. Take the next step in your career—apply now and become a vital part of arenaflex’s mission to redefine the future of accounts payable.