[Remote] Events Coordinator- (Full time & remote)
Note: The job is a remote job and is open to candidates in USA. Musly is a private members’ club for exciting Muslims worldwide, seeking an Events Coordinator to manage and execute events across multiple cities. This highly operational role focuses on logistics, hospitality, and coordination to ensure every event runs smoothly and stays on budget.
Responsibilities
- Coordinate logistics for all events across cities
- Confirm venue bookings, deposits, and payment timelines
- Manage headcounts and RSVP tracking
- Communicate dietary restrictions and final counts to venues
- Prepare run-of-show documents
- Confirm seating maps and table layouts
- Ensure all event details are finalized in advance
- Guarantee the Musly experience is consistent across cities
- Research and propose venues aligned with Musly’s aesthetic
- Collect pricing ranges, minimum spends, and private room details
- Track contracts and payment deadlines
- Maintain a clean, organized venue database
- Coordinate with hosts, videographers, and brand partners
- Confirm vendor expectations before each event
- Work with city-level contractors and Musly hosts to:
- Review proposals
- Confirm budgets
- Align on run sheets
- Ensure guest flow is clear
- Hold weekly check-ins as needed
- Flag risks early (low headcount, venue issues, timing concerns)
- Manage event confirmations
- Send final guest emails (time, location, expectations)
- Ensure dietary restrictions are handled
- Coordinate post-event feedback collection
- Track spend and per-event budgets
- Reconcile invoices post-event
- Monitor margins
- Flag overages or discrepancies immediately
- Keep internal systems organized and updated
- Maintain event templates and checklists
- Improve documentation for repeatability
- Ensure all files are easy to locate and standardized
Skills
- 1–3 years post-college
- Hands-on experience coordinating events and managing vendors across multiple cities
- Extremely organized and detail-oriented
- Comfortable juggling multiple cities and time zones
- Calm under pressure
- Strong written communicator
- 2–5+ years in events, hospitality, or operations
Company Overview
- It was founded in undefined, and is headquartered in , with a workforce of 2-10 employees. Its website is https://www.muslyclub.com/.
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